Billing & receivables

Billing that understands the rules behind the invoice.

Every school has its own fee structures, discounts, exceptions and family arrangements. Feoda BI lets finance set those rules once and run billing without rebuilding the logic each cycle.

Around the billing cycle

The tools around billing and payments that keep the process complete, clear and connected.

Receipting

Automatically generate and send receipts when payments are received.

Donations & fees

Keep donations, fees and other payment types clearly separated and accurately tracked.

Failed payments

Identify unsuccessful payments and support the follow-up needed to resolve them.

Accounting integrations

Connect billing and payment data directly with the school's accounting system for a consistent financial record.

Governance & Audit

Role-based access, event logging, retention controls, and exportable evidence.

How Feoda BI works

The billing cycle, end to end

Set the rules

Set billing rules for fees, discounts, scholarships, siblings and boarding however simple or complex the combination.

Build the rules your school needs

Set conditions around students, families, fees and circumstances, then combine them for more complex billing.

See who each rule applies to

As rules are configured, see the students and families they affect before anything is billed.

Set them yourself, or tell Feoda

Build rules directly in the billing engine, or describe what you need to the AI assistant using text or voice.

Change the rule, not the process

When something changes, update the relevant rule rather than rebuilding the billing cycle around it.

Review before you bill

See who will be billed, what they will be charged and anything that needs attention before a single invoice is generated.

See the impact

Review affected students and families, individual charges or billing totals across the school.

Anomaly detection

Feoda checks your billing rules against student and family data to flag anything that doesn't make sense from an incorrect discount to fees being charged for a student who has already left.

Ask AI to check the run

Use the AI assistant to investigate exceptions, compare outcomes and find what needs attention.

Review your way

Go family by family when you need the detail, or review totals when you need the bigger picture.

Generate and send

Once the billing run is approved, generate the invoices and send them to families by email or through the parent portal.

Generate in one run

Create invoices for the school from the billing rules and outcomes finance has already reviewed.

Send them to families

Deliver invoices directly by email or make them available through the parent portal.

Keep finance in control

Nothing is generated or sent until finance has completed its review and approved the billing run.

Keep your accounts up to date

Send generated invoices to your accounting system through integration, without entering the same transactions again.

Let families choose how they pay

Give families the flexibility to pay in the way that works for them, within the options your school chooses to offer.

Flexible payment schedules

Offer one-off payments, instalments or scheduled payments, with different fees paid on different dates where needed.

Multiple ways to pay

Let families pay using the methods your school supports, including card and direct debit.

Query a charge

Parents can raise a question against a specific charge, making it clear to finance exactly what they are querying.

A simple way to pay

Give families access through a payment link or a parent portal, depending on how your school wants to manage the experience.

Reconcile and follow up

Reconcile payments as they come in, see exactly what remains outstanding and follow up with the families who need attention.

Automatic reconciliation

Match incoming payments against the right family, invoice and charges, with payment activity sent back to your accounting system.

See where receivables stand

View balances by family and ageing period, from current amounts through to long-outstanding accounts.

Follow up from the numbers

Identify families with outstanding balances and send reminders directly from the information finance is already reviewing.

See the whole AR position

Track outstanding balances, credit balances and the school's overall receivables position in one view.

Show us how your school bills today.

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